【How to Apply Canadian Passport in Japan】Child Passport Application


With the implementation of eTA, Canadian citizens (including dual nationals) need a valid Canadian passport to enter Canada by air since November 10, 2016.

This page is intended to help you gather all necessary documents to apply for a Child Canadian Passport in Japan.

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What documents you need for Child Passport application?

 

1. Application Form
Download the application form PPTC042 (Eng) / PPTC043 (Fr).

Be careful, the application forms are different if you are applying from Canada & USA and applying from abroad.

2. Guarantor
The guarantor must know the applicant (applying parent) for at least two (2) years.

The Canadian parent (with a valid Canadian passport) can be the guarantor and the other parent can be the applicant. The applicant does not have to be a Canadian citizen so if you are married to a Japanese citizen for example, you can ask him/her to be the applicant.
As you will see below on 5, the applicant will need to submit a copy of his/her ID (i.e. passport) so ask the applicant to sign exactly the same way he/she signed on the ID. If the applicant signed his/her passport in Japanese, the applicant should sign the application form in Japanese also. The signatures on the ID and the application form need to match.

For the basic guarantor requirement, please click here to learn more about who can be the guarantor.

If you cannot find a guarantor, you need to complete a “Statutory Declaration in lieu of Guarantor (PPTC132)” form. There is an additional fee of CAD$50 if you use this service and you need to be present and sign in front of the officer at either the Embassy/Consulate of Canada. To acquire the form, contact the Embassy of Canada, Consular Section.

3. Two (2) Photographs
You need to submit two (2) identical photos.
The photo size should be 5cm x 7cm and the background color white or light grey.
It should comply with the photo specification.
For new born, it is difficult to take photos at a photo studio so what is suggested is that you place a white blanket on the floor or on a baby chair and take a photo and get this developed at the photo studio.
On the back of the photo, write down the address of the photo studio and the date the photo was taken in English / French.
The guarantor then needs to state “I certify this to be a true likeness of (child’s name)” and sign in a left space.

4. Child’s proof of Canadian citzenship (Original)
Submit one of the two following documents below that establishes the child’s Canadian citizenship:

● Birth Certificate
● Canadian citizenship certificate
If you have not yet applied for the Canadian citizenship certificate, see “【How to Apply in Japan】Application for the Canadian Citizenship Certificate for those born in Japan”.

5. Copy of the applying parent’s valid ID with signature

Ideal is to take a photocopy of your passport.
If you do not have the passport, other examples would be:
● Canadian driver’s license
● Canadian citizenship certificate with signature and photo etc.

6. Proof of parentage
For the first time child passport application, the submission of proof of parentage is mandatory.
Also, if the family situation have changed since the child’s previous passport application (i.e. divorce), the proof of parentage / separation agreement is required.

For child born in Canada, if the child has the Long Form Birth Certificate issued by a Canadian provincial or territorial vital statistics office, this can be used as a proof of parentage as it states names of both parents.

For child born in Japan, you will need to get either the Koseki Tohon (Family Register / 戸籍謄本) or the Certificate of Acceptance of Birth Notification (Shusshou juri shoumeisho / 出生受理証明書).
If one of the parents have changed the family name, in addition to the certificate of acceptance of birth notification, a marriage certificate (or konin todoke juri shoumeisho / 婚姻届受理証明書) or a copy of the applicable parent’s passport with his/her maiden name need to be submitted.
So, if one of the parents is a Japanese national, it is recommended to get the koseki tohon from the city office as this includes all.
Remember, above documents are in Japanese so they need to be translated into either English or French.
See below translation section for more detail.

7. Fee
The fee for Child Canadian Passport is CAD$100.
There are 3 methods of payment:

  • credit card (either Visa or MasterCard) – credit card authorization form
  • Cash in Canadian dollars
  • Japanese Postal Money Order (Futsu Kawase Shosho/普通為替証書)
    *They will not accept cash in Japanese Yen.

To find out the fee in Japanese Yen, click here. The fee in Japanese yen is due to change with the fluctuation so it is advised to check the fee prior to purchasing the postal money order. 

8. LetterPack Plus
Submit also a self-addressed Japan Post LetterPack Plus envelope to have returned the new passport and the original documents such as birth certificate/CCC of your child and the passport(s) to you if you wish to receive by mail.
LetterPack Plus is available at the Post Office of most of the convenience stores for 510 yen.

Translation Requirement for the Canadian Passport

 

Any document that is not in Canada’s official language (English/French) must be accompanied by the English/French translation.

 

*Translations must not be done by the applicants themselves or members of the applicant’s family. IT MUST BE DONE by a professional or by a certified translator.


However, unlike the Canadian citizenship certificate application translation requirement, the translator does not have to do a translation affidavit/declaration.

To find a certified translator of Canada, click here or contact the Consular Section at the Embassy of Canada for an advise.

To find a professional translators, there is a list of translators on the website of Embassy of Canada in Tokyo.

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How to submit your application


You can either submit in person or by mail.

If you are submitting in person, you need to submit all necessary documents to the Consular Section of the Embassy of Canada.  
Service hours are Mon.-Fri. 9:30am – noon. Appointments are not necessary.
To see the Embassy holidays, click here.  

 

If you are submitting your application by mail, use traceable mail and enclose an additional self-addressed return envelope “Letter Pack Plus” to have the original documents mailed back to you.

*”Letter Pack Plus “can be purchased at post offices and also in major convenience stores at 510yen.

<<  Mailing address >>

Consular Section
Embassy of Canada
7-3-38 Akasaka,
Minato-ku, Tokyo
Postal code:107-8503

 

How long does it take to receive the new passport?


It takes 20 business days to receive the new passport once all necessary documents are submitted.

 

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